Case Study: AI Powered
Workshop Planner
An AI assistant that builds a workshop for you — from full agendas to single activities, ready to customize and share.
An AI assistant that builds a workshop for you — from full agendas to single activities, ready to customize and share.
Generates a complete workshop aligned with your goals — even if you’re not sure where to start.
Easily adapt to new goals, formats, or audiences. The plan updates instantly to fit your needs.
Includes all the details you need: materials, props, and instructions — everything prepped for action.
By uploading a comprehensive dataset containing guidance, materials, existing activities, and target outcomes, the AI bot demonstrated strong performance in generating effective workshop plans and adapting them to user-defined goals. What previously required significant effort to learn internal frameworks and manually assemble sessions can now be done quickly and efficiently — with the AI offering relevant, goal-aligned suggestions and seamless iterations.
Enables teammates to edit and refine the same workshop together in real time.
No need to build a full workshop at once — users can generate and work on individual activities separately.
Quick way to initiate conversation based on most popular prompts.
Running a workshop often involves juggling scattered materials, rigid templates, and time-consuming planning — especially when trying to follow internal guidelines or adapt to different audiences. The client’s goal was to simplify this process through AI, making workshop creation faster, smarter, and more accessible for every facilitator. The vision was to create an AI-powered platform capable of:
• Generating full workshops or individual activities based on user goals
• Adapting content dynamically to session length, format, and audience
• Embedding company-specific best practices into every suggestion
• Enabling collaboration and easy sharing with teammates
We enhanced the existing platform with AI capabilities, integrated prompt settings,
and data storage. We iterated and tested prompt structures multiple times to
achieve the most accurate and useful workshop generation.
As a result, planning a workshop became 70% faster.
.png)
Let’s talk about your next project!